Our Invitation
St Mary’s is a diverse and inclusive church located in Selly Oak with a growing community. We are here to proclaim and celebrate the love of God for all; live the values of the gospel; and encourage spiritual nourishment through prayer, worship and fellowship. The aim of our staff team is to serve the wider community and support the mission and ministry of the church. You are invited to consider joining our team.
What are we looking for?
We are looking to recruit an administrator to help the Vicar and PCC with the day to day running of St Mary’s Selly Oak. You will be responsible for the daily tasks relating to the administration and operations of the church and help the clergy team with preparation for occasional offices (baptisms, weddings, and funerals) as well as being the first point of contact for enquiries. You will have the following skills, experience and qualities:
•Ability to work effectively on your own, as well as part of a collaborative team;
•Experience of working within a busy office environment and proven administrative skills desirable;
•Good communication skills, both oral and written;
•Good IT skills including use of Microsoft Outlook and Office programmes, experience with ChurchSuite desirable;
•Excellent organisational and interpersonal skills;
•Ability to work to prioritise tasks whilst being punctual and organised;
•Ability to handle sensitive information and maintain strict confidentiality;
•Self-motivated, with experience of prioritising tasks and the need to be flexible and adaptable, including multitasking and taking initiative;
•Flexible, able to adapt to the changing needs of the office and St Mary’s ministry;
•Warm & friendly with resilience and good humour;
•A practising Christian, sympathetic to the mission statement and ethos of St Mary’s.
Job Description & Information
•Job Title: Parish Administrator
•Responsible to: Vicar
•Hours: 10 hours per week, flexible working
•Pay: £6,500 per year (equivalent to £26,000 if full time)
•Contract: Permanent contract with 3 month probation
Key Responsibilities & Tasks
General Administration
•Respond to enquiries by phone and email
•Purchase consumables and keep track of stock
•Maintain ChurchSuite database
•Maintain files, electronic and physical
•Maintain role descriptions and contracts
•Prepare and send the Charity Commission annual return
•Complete annual Diocesan returns as required
Publicity
•Prepare, print and upload This Week’s Sheet
•Assist in the creation of flyers, posters, and adverts for services and other events
•Send out invitations and publicity materials for services and other events
Bookings Management
•Take bookings for the church
•Liaise with bookings for the hall
•Maintain the church diary
Occasional Offices Support
•Respond to enquiries
•Issue and follow up invoices
•Liaise between relevant parties, including organist, vergers, and others
•Maintain registers and print certificates in conjunction with the Vicar
•Prepare and send returns as necessary
Fundraising
•In conjunction with the Vicar, identify potential sources of funding, complete applications forms, with guidance, and manage the application procedure
Other
•Support the treasurer and other office holders as necessary
Some ways we show value to our team
•25 days annual leave (pro rata) plus statutory bank holidays
•Flexible and compassionate workplace
•Office closure for three days over Christmas
•One retreat day across the year
Application details
We would welcome applications from candidates from diverse background to enable us to better reflect the needs of the community we serve.
For an application form, please write to s.e.hunston@bham.ac.uk. If you would like an informal conversation ahead of an application, please contact Adam on office@stmarysellyoak.org.uk
Application Deadline: Friday 29th August 2025
Interview: Tuesday 9th September 2025