Background
St Mary’s is a growing church with a commitment to inclusion and diversity. We seek to support the growth of the church by setting up systems and practices that can be run by a Parish Administrator.
Purpose of Role
Working within the overall vision of the church, the key purpose of the Operations Coordinator is to:
• Set up systems and infrastructure that a Parish Administrator will be able to take over.
• Advertise and recruit a Parish Administrator on behalf of the Incumbent and PCC.
• Explore additional sources of revenue to support the mission of the parish.
The post holder will build and maintain positive working relations with:
a) The Vicar and other members of the ministry team;
b) The church wardens, PCC, and volunteers in the parish;
c) The Church of England Birmingham diocesan structures and churches oversight area.
The role will be line managed by the Incumbent, Priest-in-Charge or Church Wardens in a vacancy.
Key Responsibilities (indicative timing)
Month 1
• Ascertain and purchase infrastructure needs: hardware, software, email, accounting system, database systems, phone. Arrange set-up.
• Set up on-line database systems including GDPR-compliant contact list.
• Set up church annual diary.
Month 2
• Collect records kept by clergy and others. Establish filing system where necessary.
• Facilitate the recruitment of the Parish Administrator on behalf of the Incumbent and PCC by drafting detailed job description and advertisement, and responding to enquiries.
• Explore additional sources of revenue to support the mission of the parish.
Month 3
• Sort and clear current files; arrange for shredding and disposal.
• Arrange interviews for Parish Administrator. Set up appointee with diocesan payroll bureau.
• Train appointee in relevant systems etc.
Person Specification
Essential Requirements
• Experience of working as a Parish Administrator, or similar role
• Experience of setting up new systems, alone or with guidance
• Knowledge of HR procedures, health and safety, risk management
• Relevant IT skills
• Good interpersonal and communication skills
• Able to work on own initiative and to know when to consult others
• Able to manage own time
• Be in sympathy with the Christian vision and values of the Church
Desirable Requirements
• Experience of fund-raising in a church or charity context
• Knowledge and understanding of the Church of England and the complexities of church and community engagement.
Terms & Conditions
Location: St Mary’s Church, 925 Bristol Road, Selly Oak, Birmingham B29 6ND
Salary: £27,000 p.a. pro rata
Pension: Auto Enrolment Pension Scheme
Hours: This is a part-time post working 12 hours per week for a fixed term of 3 months.
(For the right candidate we can be flexible about the length of the post and the hours worked per week.)
Holiday: Holiday of pro-rata 5 weeks per year, and bank holidays.
Employer: PCC of St Mary’s, Selly Oak
Notes: DBS check required.
Application process:
For an informal discussion about the post, contact the incumbent, Revd Hazel White on 0121 471 3517 (not Fridays). To apply for the post, complete the application form here and send it to the PCC secretary: s.e.hunston@bham.ac.uk.
Closing date for applications: 21 February 2025.
Interview date to be arranged.
The PCC of St Mary’s Selly Oak is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All post holders are expected to share this commitment.